About Shore360:

Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Job Overview

We are seeking a detail-oriented and proactive Accounts Payable Transaction Specialist to join our finance team. This role will play a critical part in the end-to-end Accounts Payable function, ensuring accurate, timely, and compliant processing of supplier transactions while supporting month-end close and business operations.

The role will also provide secondary support to Accounts Receivable activities and contribute to the Finance Teams implementation of a new Enterprise Resource Planning (ERP) system. This is an excellent opportunity to join a growing organisation, gain exposure to systems transformation, and develop within a broader finance function.

Key Responsibilities

Accounts Payable (Primary Focus)

• Manage the end-to-end accounts payable process, including supplier setup, invoice processing, validation, matching, and reconciliations.

• Ensure timely and accurate processing of supplier payments, in line with internal controls, approval matrices, and company policies.

• Process staff expense reimbursements.

• Assist with invoice processing, correct GL coding & following approvals as required.

• Maintain accurate AP records, ensuring invoices are correctly coded to the appropriate general ledger accounts and cost centres.

• Investigate and resolve supplier queries and discrepancies, liaising with internal stakeholders and vendors as required.

• Perform credit card administration and reconciliations, ensuring supporting documentation is complete and compliant.

• Process and reconcile direct debits and recurring payments.

• Support month-end and year-end close activities, including AP reconciliations, accruals support, and reporting.

Accounts Receivable (Secondary / Support)

• Provide backup support for AR processes as required, including cash allocation and customer account reconciliations.

• Assist with monitoring aged receivables and following up on overdue balances when needed.

• Support AR month-end activities and reporting on collections status.

ERP Implementation & Project Support

• Support the implementation of a new ERP system, with a primary focus on AP processes and data integrity.

• Assist with data cleansing, validation, and migration of AP (and supporting AR) data from legacy systems.

• Participate in testing of AP-related ERP modules, identifying issues and supporting resolution with the project team.

• Help document and embed new AP processes and controls post-implementation.

• Provide user support and guidance to stakeholders on new AP workflows and system functionality.

General Finance Support

• Perform daily bank reconciliations and cash postings as required.

• Maintain accurate financial records, documentation, and audit trails.

• Assist with internal and external audit requests by preparing supporting documentation.

• Provide general transactional and administrative support to the finance team as needed.

Key Skills and Qualifications

• 2+ years experience in an Accounts Payable or transactional finance role (AP-heavy experience strongly preferred).

• Strong understanding of AP processes, reconciliations, and internal controls.

• High attention to detail with the ability to meet deadlines in a fast-paced environment.

• Confident communicator, able to liaise effectively with suppliers and internal stakeholders.

• Comfortable working both independently and collaboratively, managing multiple priorities.

• Experience with ERP systems; exposure to ERP implementations is highly regarded.

• Experience with Salesforce, Microsoft Navision, and OCR (ExFLow) software would be advantageous.

ShoreXtra Perks:

• Free barista-style coffee
• Free parking and jeepney services
• Highly engaged team
• Unlimited potential for growth
• Fun and family-oriented working environment
• Bronze level referral bonus

Work Set-up:

Onsite

Monday - Friday (6:00AM - 3:00PM)