Roles and Responsibilities

• Support administrative tasks across McNab construction projects, ensuring accuracy and timely completion of tasks.

• Invoice Coding: Verify receipt of goods, check quantities and rates against purchase orders, create purchase orders if absent, and submit coded invoices for approval.

• Document Control: Update and manage documents and drawings from consultants during the design phase and periodically thereafter. Upload, check, and publish drawings in Procore and the J drive; conduct weekly audits to ensure accuracy.

• Concrete Usage Tracking: Review concrete invoices against pour plans, enter forecasted and actual quantities into the concrete register, calculate wastage and surcharges, and report discrepancies to the Contracts Administrator.

• Payment Schedule Management: Send monthly payment schedules via email, track payment data, and upload into Procore.

• Collaborate effectively with project teams and stakeholders to maintain smooth administrative operations.

Required Experience

• Experience in construction administration or project support.

• Strong attention to detail and organisational skills.

• Effective communication and collaboration abilities.

• Proficiency with document control systems (Procore preferred).

Minimum Qualifications

• Relevant diploma or degree in Business Administration, Project Administration, or related field preferred.

A Successful Candidate Must Have

• Excellent organisational, time management, and problem-solving skills.

• Ability to manage multiple tasks accurately and meet deadlines.

• Proactive, detail-oriented, and collaborative mindset.

Proficient With

• Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

• Procore or similar project and document management systems

Experience Advantage

• Prior experience in construction or project administration.

• Familiarity with project reporting, cashflow tracking, and document control processes.

ShoreXtra Perks

• Day 1 HMO coverage

• 20 Leave Credits Upon Regularization per Annum

• Dayshift schedule

• Fixed weekends off

• Game lounge

• Shorelife perks (gym membership discounts and more!)

• Engaging monthly activities

• Free and unlimited barista-style coffee

• Free parking and shuttle services

• Employee referral incentives (Bronze)