Roles and Responsibilities

• Manage work compensation documentation, return-to-work forms, and medical appointment tracking.
• Track and maintain insurance certificates, including renewals and distribution to customers.
• Update and maintain job records in Exact Time, including job setup, updates, and closures.
• Enter and maintain invoices, contracts, and job-related data in SupplyPro and Spectrum.
• Prepare WIP reports by closing inactive and fully billed jobs.
• Process AP invoices, paint invoices, and perform pricing and vendor coordination as needed.
• Track, renew, and apply for city business licenses.
• Manage storage bins, including ordering, relocation, and monthly billing audits.
• Create preliminary lien notices for new contracts.
• Perform credit card reconciliations and expense allocations.
• Support payroll administration tasks, including employee onboarding and offboarding.

Required Experience

• Prior experience in administrative support or data-entry–heavy roles.
• Experience handling documentation, invoicing, and compliance-related tasks.

Minimum Qualifications

• Proficiency in Microsoft Excel and Word.
• Strong written and verbal communication skills in English and Spanish.
• High attention to detail and strong organizational skills.

A Successful Candidate Must Have

• Ability to manage multiple administrative tasks simultaneously.
• Strong follow-through and accountability.
• Comfort working in a structured, data-entry–driven environment.

Proficient With

• Microsoft Excel and Word.
• Administrative, payroll, and compliance systems.

Experience Advantage

• Experience supporting payroll administration and compliance platforms.
• Background in construction, job costing, or project-based environments.

ShoreXtra Perks

• Day 1 HMO Coverage
• Nightshift schedule
• Fixed Weekends off
• Game lounge
• Engaging monthly activities
• Free and unlimited barista-style coffee
• Free parking and shuttle services
• Employee referral incentives (Bronze)