This role will provide administrative support to the national talent acquisition team.

Key Responsibilities:

• Effective management of the lateral and student recruitment inboxes
• Process supplier invoices in Workday and expenses
• Oversee monthly intercompany billing processes (Seek and Saville)
• Posting advertisements on BDO Careers, GradConnection, Prosple, CareerHub, and other job boards as required
• Daily review and administration of LinkedIn job wrapping
• Complete LMT screenshots for all positions advertised and save in a centralised location
• Run advertisements through the gender decoder to support gender equality processes
• Draft national start date change letters and distribute to P&C
• Arrange catering, booking of meeting rooms, and preparation of materials to support the TA Business Partners and leaders
• Update and maintain student graduate dates and cohort data
• Prepare data for monthly reporting and campaign activities
• Provide engagement survey (CultureAmp) administration support to leaders (data maintenance, survey creation, reporting, and data analysis)
• Assist with undergraduate to graduate conversion process (i.e,. requesting and updating expected graduation dates in Workday)
• Manage the early careers event tracking processes, i.e,. Adding events to the events register/adding calendar invites to the student calendar
• Assist with the student society sponsorship process i.e., tracking signed agreements
• Assisting with program administration i.e., workshop calendar invites, adding new starters to workshops, connection events, and teams channels, keeping accurate records of workshop activities, attendance, and feedback
• Update and maintain the lateral and early careers SharePoint site
• Assist with other departmental activities and always practice the principles of excellent client service.

Skills Required:

• Excellent communication skills, both verbal and written
• Demonstrates initiative, time-management & organisational skills
• Ability to maintain professionalism and confidentiality of information
• Familiarity with Microsoft Office products, such as Outlook, Work, Excel and PowerPoint

Qualifications and Experience required:

• Working towards a tertiary qualification in Human Resources, Psychology or equivalent
• 6+ months of previous experience in an administration role, preferably within a Talent Acquisition or P&C environment

Work Set Up:

• On-site
• Work Schedule: Monday to Friday, 6:00 am - 3:00 pm

ShoreXtra Perks

• Day 1 HMO Coverage
• Dayshift schedule
• Fixed Weekends off
• Engaging in monthly activities
• Free and unlimited barista-style coffee
• Free parking and shuttle services
• Employee referral incentives (Bronze)